LISTED PROFILE
Capacities
Capacities is an object-based personal knowledge management (PKM) and note-taking tool designed for structured, connected thinking. Instead of organizing notes in traditional folders, Capacities treats content as discrete object types—such as books, meetings, ideas, and media—each with customizable properties, layouts, and templates. Built for writers, researchers, and knowledge workers, it features daily notes for friction-free capture, bi-directional linking, interactive graph views, and multi-channel input via WhatsApp, Telegram, and email. The Pro tier unlocks an integrated AI Assistant, calendar sync, and reading tool integrations.
Last checked2026-09-08
01 — OUR TAKE
Who and what it suits
Capacities stands out in the PKM ecosystem by shifting the focus from freeform Markdown pages to a structured, object-oriented model. Hosted on certified EU infrastructure, the platform offers high privacy standards; its privacy policy explicitly states that user data transmitted to third-party AI models is not retained or used for LLM training. While the core experience is free forever, advanced features like AI chat, smart queries, and third-party integrations require the Capacities Pro subscription. It is strictly tailored for individual knowledge management and currently lacks real-time team collaboration.
Best for
- Note-takers who want typed, linkable objects with custom properties instead of folders
- Writers and researchers connecting sources through backlinks and a graph view
- Individuals seeking a free-forever plan with quick capture from WhatsApp, Telegram, or email
Not ideal for
- Teams needing shared, real-time collaborative editing — the developer builds for individual users
- Users expecting AI features on the free plan — AI assistance is part of Capacities Pro
What stands out
- Object-based structure with custom types, properties, and templates
- Bi-directional links, a backlinks panel, and a graph view for exploring connections
- Full export to standard formats, positioned by the developer as no lock-in
- Quick capture into the daily note from WhatsApp, Telegram, and email
What to consider
- AI and other advanced features sit in the paid Capacities Pro plan
- Exact subscription prices were not stated on the pages reviewed
- Language support beyond English was not documented in the sources checked
- AI chat content goes to external model providers; the privacy policy states it is not used for training